Skip To ContentSkip To Content

    Capacity, Enrollment, and Facilities Master Planning Advisory Committee Charge

    Appointing Authority:

    School Board

    Article I: Name

    Capacity, Enrollment and Facility Master Planning (CEAFMP)

    Article II: Purpose

    This Advisory Committee is to support robust analysis and community engagement in the District’s planning processes for school capacity, enrollment and facilities, and to make recommendations to the school board on these matters.

    Background: Seattle Public Schools facilities provide the educational environment for approximately 54,000 students in pre-k through 12th grade in 102 facilities. Planning to ensure that our facilities provide welcoming, safe, secure and quality learning environments for all of our students and staff is a fundamental responsibility of the district and the School Board. Under a newly adopted strategic plan, the Superintendent and School Board recognize the importance for community engagement and input in the planning for school facilities in order to help ensure consistent and predictable operations.

    The voters approved BEX V, a $1.4 billion capital levy that provides resources to rebuild schools and provide additional capacity. Planning for changes to student assignment rules and boundaries in order to balance facility capacity is ongoing, and complicated by changing demographics, enrollment demand and other factors. The complexity of planning to ensure that we are matching enrollment needs in the short term (one year), medium term (2-6 years) and long term (6-10 years) with the capacity of our facilities is extensive.

    As the district embarks on planning for Student Assignment Transition Plan and boundary revisions that are needed to align with changes to school capacity in the BTA IV and BEX V levy, the next update of the Facilities Master Plan, as well as planning for future Capital Levies and requests for funding from the Legislature, the engagement of and advisory committee to provide insight, analysis and review of the Superintendent’s proposals related to these issues will help ensure a robust process.

    Policy guidance: These planning processes are governed by Board policies:

    Article III: Membership

    Selection process of committee members: The District will solicit broadly to attract members with a district-wide perspective as well as geographic and racial diversity using various communications strategies, including to community members who have previously served on related task forces. but not limited to, the BEX Oversight Committee, the Seattle and SPS Partnership Technical Team, High School Boundaries Task Force, Capacity Management Task Force, Facilities and Capacity Management Advisory Committee.

    Members will be asked to apply by a specific date, and selection of the members will be made using a rubric designed in collaboration between the Superintendent’s designee and the board’s designee(s). Positions that have been vacated, or when a member has not attended 3 consecutive meetings, will be filled using and appointment process. The Advisory Committee members are encouraged to apply again after the three-year term, and the District will utilize the same process of soliciting for members broadly.

    Qualifications: Applicants with previous engagement in related committees and/or Task Forces are encouraged. Desired qualifications include:

    • Experience and skills collaborating and working effectively;
    • Active engagement in school and neighborhood communities;

    Expertise in urban, capacity, enrollment and/or facilities planning Number and Type of Members: Up to 20 members including equal distribution between school based/ central office employees and parents/community members. The membership shall also provide for geographic and racial diversity, representatives from our community partner organizations, and representation from the City of Seattle’s Planning department, and the Puget Sound Regional Council and other local government planning agencies as appropriate.

    Length of Appointment/Term: Members will serve for 3-year terms.

    Article IV: Responsibilities

    The Advisory committee will be asked to review, provide input and give recommendations on the district’s planning and analysis for enrollment, capacity and facilities:

    • The Facilities Master Plan
    • Adding, relocating or removing programs • Adjusting school boundaries
    • Adjusting geographic zone for option schools • Adding or removing Portables
    • Adding to or renovating buildings
    • Opening, reconstituting or closing buildings

    Manner and timing of recommendations: The committee will be expected to deliver recommendations as needed to inform the school board on matters that will be coming before the board related to enrollment, capacity and facilities planning. The board’s designee and the Superintendent’s designee will jointly determine the items needing recommendation and the timing for review in alignment with the School Board’s work plans and agenda. Recommendations will be from a majority vote of the advisory committee. The advisory committee can, as needed, appoint sub-committees to assist in the development of recommendations, and/or request the formation of a Task Force to address specific topics/issues.

    Staff Support Required: The Superintendent’s designee will collaborate with the board’s designee on the development of the committee agendas. District staff charged with enrollment, capacity and facilities planning will present and provide appropriate reports, analysis, data and information to the committee, and participate in discussion as appropriate.

    Article V: Roles of Task Force Members and Staff

    Facilitator: The board and superintendent’s designees will identify and secure a non-voting facilitator. Thee facilitator will develop the processes to produce recommendations that represent a majority opinion of the committee and support the development of By-laws or other committee norms.

    Task Force Members: Attend meetings on time and prepared for discussion and participation, collect feedback from community stakeholders as appropriate, provide insights and recommendations as requested, and work collaboratively with other task force members.

    Secretary: The board and superintendent’s designees will identify and secure a non-voting secretary who will take minutes and coordinate communications. Meeting minutes will be taken and posted within one week of approval.

    Article VI: Meetings

    Meeting Schedule: To be determined in collaboration with the Superintendent and board designees. The meetings will be held at the John Stanford Center or other locations as determined and noticed to the public. Meetings will be open to the public, but public comment will not be required during meetings. Processes for public comments to the committee will be determined by the Superintendent and board’s designee.